Purchasing Executive

Constance Prince Maurice • Seasonal • Mauritius • 23h ago

Job Brief

A Purchase Executive is a vital link in the supply chain, responsible for sourcing, negotiating, and procuring goods and services that meet the company’s needs.

Duties and Responsibilities:

·       Guide and control the activities of purchasing personnel and evaluate their performance against known standards.

·       Consult with other operation units of the firm in order to achieve desired supply material costs.

·       To be ready and responsibility when assigned to perform any other duties as designed by superiors.

·       Maintain a list of active suppliers and always with their updated price

·       Carry out a monthly survey to ensure prices charged are justified.

·       Recommend changes in operational methods and procedures for improvement

·       Maintain and update computer database

·       Requests for quotations for procurement of items

·       Processes Purchase Orders for the property following approval of PR

·       Performs regular follow up with suppliers until delivery of purchases

·       Ensures payment of suppliers on a timely basis and as per terms of payment

·       Perform these and other duties as required

·       Ensure that all balances reconcile at the end of the month

·       Ensure Filling of documents

·       Ensure quality of product purchased

·       To buy without prejudices, seeking to obtain the maximum ultimate value of each Rupees of expenditure.

·       To be able to negotiate successfully in order to conclude a contract to the benefit and satisfaction or both parties.

·       To make sure that vendors live up to their commitment and promises.

·       To keep and organization supplies in order to avoid shutdowns.

·       To formulate and enforce ethical guidelines for purchasing personals.

·       To maintain contact with key suppliers.

·       To maintain good liaison with other operating units of the firm.

·       To subscribe to and work honestly and truthfully in buying and to denounce all forms and

·       manifestation of commercial bribery.

·       To analyze the supply, demand, prices and to assess the local events as they affect materials.

·       To buy goods and services of the right quality, in the right quantity at the right price at the right time and from the right source.

·       To carry out with the overall aim of supplying the materials and equipment necessary to provide for the choice and standards set down in the hotel’s objective.

·       To achieve the desired profits through cost restrictions set down by the hotel.

·       To counsel, assist and follow purchasing personnel in the performance of their duties.

·       To work closely with number of internal departments in order to advise, assist and support them in identifying and specifying their material requirement.

·       To keep standard procedures of vendor identification and selection, including order follow up and vendor file maintenance.

·       To provide Accounts Payable with all documents and additional information necessary of the prompt

·       and accurate processing of invoices for payment.

·       To maintain the integrity of purchasing function.

Candidate's Profile:

·       Bachelor’s degree in Business Administration, Supply Chain Management, or related field.

·       Proven experience as a Purchase Executive or in a similar role.

·       Strong negotiation and communication skills.

·       Excellent organizational and time management abilities.

·       Attention to detail and strong analytical skills.

·       Proficiency in MS Office and purchasing software.